> For the complete documentation index, see [llms.txt](https://dannycantrell.gitbook.io/pdptab/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://dannycantrell.gitbook.io/pdptab/tournaments/tournament-checklist.md). # Tournament Checklist | Step | Task | | ---- | --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | | 1 | **Create your new Tournament** | | 2 | Save a School attending your tournament. If running an online tournament, it is required to have an email address associated with the school so you can send eBallots after the tournament | | 3 | Save the School's Teams. Be careful with spelling each competitor's name correctly. If you have a two person team, enter "X" for the missing third debater. | | 4 | Save the School's Judges. Note which rounds the judge is available and whether the judge should be a low, normal, or high priority. If running an online tournament, make sure to have a valid email address for each judge so they can receive their eBallots. | | 5 | Repeat Steps 2, 3, and 4 for each school in attendance. | | 6 | Enter the room names if you are running a face-to-face tournament. If you are running an online tournament using zoom breakout rooms, enter the breakout room names. | | 7 | Double check that all teams, judges, and rooms have been entered. | | | | | 8 | **Pair Round 1** | | 9 | Print Round 1 Postings & post around the central room | | 10 | Print Round 1 Ballots & distribute to judges. If running an online tournament, send eBallots to all judges. | | 11 | Announce topic for Round 1 | | 12 | Push any ballots for judges who did not pick up their round 1 ballots. | | | | | 13 | **Round Round 2** | | 14 | Print Round 2 Postings & post around the central room | | 15 | Print Round 2 Ballots & lay out for judges to pick up once returned from their round 1. If running an online tournament, send eBallots to all judges via email. | | 16 | Collect Round 1 Ballots, and once all are in, announce topic for Round 2 | | 17 | Push any ballots for judges who did not pick up their round 2 ballots. | | 18 | Start recording Round 1 Ballots under the Tab Results page | | 19 | Collect Round 2 Ballots and record them under the Tab Results page | | 20 | Double check that all ballots have been recorded for rounds 1 and 2 | | | | | 21 | **Pair Round 3** | | 22 | Print Round 3 Postings & post around the central room | | 23 | Print Round 3 Ballots & distribute to judges. If running an online tournament, send eBallots to all judges via email. | | 24 | Announce topic for Round 3 | | 25 | Push any ballots for judges who did not pick up their round 3 ballots. | | 26 | Collect Round 3 Ballots and record them under the Tab Results page | | 27 | Double check all ballots have been recorded for round 3 | | | | | 28 | **Pair Round 4** | | 29 | Print Round 4 Postings & post around the central room | | 30 | Print Round 4 Ballots & distribute to judges. If running an online tournament, send eBallots to all judges via email. | | 31 | Announce topic for Round 4 | | 32 | Push any ballots for judges who did not pick up their round 4 ballots. | | 33 | Collect Round 4 Ballots and record them under the Tab Results page | | 34 | Double check all ballots have been recorded for round 4. | | | If running a 4 round tournament, skip to step 41 | | | | | 35 | **Pair Round 5** | | 36 | Print Round 5 Postings & post around the central room | | 36 | Print Round 5 Ballots & distribute to judges. If running an online tournament, send eBallots to all judges via email. | | 37 | Announce topic for Round 5 | | 38 | Push any ballots for judges who did not pick up their round 5 ballots. | | 39 | Collect Round 5 Ballots and record them under the Tab Results page | | 40 | Double check all ballots have been recorded for round 5 | | | | | 41 | Print Team Awards. | | 42 | Print Speaker Awards | | 43 | Print Sweepstakes Awards | | 44 | Print Result Sheets | | 45 | **Start Awards**. Announce top teams, top speakers, and top schools. | | 46 | Send Result Files to Public Debate Program for archive. | --- # Agent Instructions This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. 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