Tournament Checklist

These are the standard operating procedures for running a public debate program tournament. You can print this and use it as a checklist to make sure all steps are complete.

Step	Task
1	Create your new Tournament
2	Save a School attending your tournament. If running an online tournament, it is required to have an email address associated with the school so you can send eBallots after the tournament
3	Save the School's Teams. Be careful with spelling each competitor's name correctly. If you have a two person team, enter "X" for the missing third debater.
4	Save the School's Judges. Note which rounds the judge is available and whether the judge should be a low, normal, or high priority. If running an online tournament, make sure to have a valid email address for each judge so they can receive their eBallots.
5	Repeat Steps 2, 3, and 4 for each school in attendance.
6	Enter the room names if you are running a face-to-face tournament. If you are running an online tournament using zoom breakout rooms, enter the breakout room names.
7	Double check that all teams, judges, and rooms have been entered.
8	Pair Round 1
9	Print Round 1 Postings & post around the central room
10	Print Round 1 Ballots & distribute to judges. If running an online tournament, send eBallots to all judges.
11	Announce topic for Round 1
12	Push any ballots for judges who did not pick up their round 1 ballots.
13	Round Round 2
14	Print Round 2 Postings & post around the central room
15	Print Round 2 Ballots & lay out for judges to pick up once returned from their round 1. If running an online tournament, send eBallots to all judges via email.
16	Collect Round 1 Ballots, and once all are in, announce topic for Round 2
17	Push any ballots for judges who did not pick up their round 2 ballots.
18	Start recording Round 1 Ballots under the Tab Results page
19	Collect Round 2 Ballots and record them under the Tab Results page
20	Double check that all ballots have been recorded for rounds 1 and 2
21	Pair Round 3
22	Print Round 3 Postings & post around the central room
23	Print Round 3 Ballots & distribute to judges. If running an online tournament, send eBallots to all judges via email.
24	Announce topic for Round 3
25	Push any ballots for judges who did not pick up their round 3 ballots.
26	Collect Round 3 Ballots and record them under the Tab Results page
27	Double check all ballots have been recorded for round 3
28	Pair Round 4
29	Print Round 4 Postings & post around the central room
30	Print Round 4 Ballots & distribute to judges. If running an online tournament, send eBallots to all judges via email.
31	Announce topic for Round 4
32	Push any ballots for judges who did not pick up their round 4 ballots.
33	Collect Round 4 Ballots and record them under the Tab Results page
34	Double check all ballots have been recorded for round 4.
	If running a 4 round tournament, skip to step 41
35	Pair Round 5
36	Print Round 5 Postings & post around the central room
36	Print Round 5 Ballots & distribute to judges. If running an online tournament, send eBallots to all judges via email.
37	Announce topic for Round 5
38	Push any ballots for judges who did not pick up their round 5 ballots.
39	Collect Round 5 Ballots and record them under the Tab Results page
40	Double check all ballots have been recorded for round 5
41	Print Team Awards.
42	Print Speaker Awards
43	Print Sweepstakes Awards
44	Print Result Sheets
45	Start Awards. Announce top teams, top speakers, and top schools.
46	Send Result Files to Public Debate Program for archive.